Calendar

What does the calendar show?

The calendar is a unified view of two kinds of items:

1. Meetings — Board Meetings, Annual Meetings, and Special Meetings scheduled through the Meetings section
2. Calendar events — standalone events created directly on the Calendar page, used for compliance deadlines, reminders, and other community dates

Both item types appear together in the month view. Each day cell shows dots and titles for items that fall on that date. Clicking an item opens its detail page.

What is the difference between a Meeting and a Calendar Event?

Meetings have RSVPs, meeting minutes, and structured fields like agenda and video link. They are managed through the Meetings section and also appear on the calendar.

Calendar events are simpler. They have a title, date, optional description, recurrence settings, and reminder configuration. Use calendar events for things like insurance renewal deadlines, annual inspection dates, reserve study review dates, or any community date that does not involve RSVPs or minutes.

Creating a calendar event does not create a meeting. Creating a meeting also adds it to the calendar automatically.

How do I create a standalone calendar event?

Go to Calendar in the sidebar and click "New Event." Fill in:

• Title — a short description of the event
• Date and time — when the event occurs
• Description (optional) — additional details
• Recurrence — whether the event repeats (see below)
• Reminders — when to send email reminders and to whom

Click "Save" to create the event.

Can I set up recurring events?

Yes. When creating or editing a calendar event, select a recurrence pattern from the options:

• Weekly
• Monthly
• Annually
• Other patterns as available

Once saved, the event appears on the calendar on each recurrence date automatically. Reminders are sent before each occurrence according to the reminder offsets you configured.

To stop a recurring event from repeating, edit the event and remove the recurrence setting or delete the event.

How do reminders work for calendar events?

When creating or editing a calendar event, you configure:

• Reminder offsets — when to send reminders relative to the event date. You can set multiple offsets (for example, 7 days before and 1 day before).
• Reminder audience — either all members or board members only.

Reminder emails are sent automatically at the configured times. Each email includes the event title, date, and description.

Meetings have the same reminder configuration options as calendar events.

Who can see calendar items?

Board members see all items on the calendar, including meetings where the reminder audience is set to "board only."

Non-board members see only items where they are in the resolved audience. If a calendar event or meeting has a "board only" audience, non-board members will not see that item on their calendar and will not receive reminder emails for it.

How do I navigate the calendar?

The calendar defaults to the current month. Use the left and right arrows to move to the previous or next month. Day cells show event dots and truncated titles when multiple items fall on the same day. Clicking any item opens its detail page where you can see full information, edit it (board members only), or view meeting-specific details like RSVPs and minutes.