Fourplex
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Features · v2026.05

Everything your board does, handled.

Dues, communications, governance, records, and a resident portal residents actually use. Nothing your neighbors need to learn — and nothing your treasurer has to keep in a binder.

13
core features
9
coming soon
5
categories
$0
added to Stripe fees

Money in. Money out.

Dues, reserves, and recurring expenses — without the spreadsheet.

  • ACH is free— no processing fee on bank payments.
  • Card at Stripe's actual cost. 2.9% + 30¢ domestic, +1.5% international. Fourplex charges nothing on top.
  • Board picks who eats fees. Absorb them or pass them through, per payment type.
  • Exact fee preview. Estimate becomes a real number the moment the owner picks a payment method.
  • Any charge day, 1–28. Doesn't have to match the HOA due date.
  • Smart retries on failure. The board is only pinged on the final failure — never every attempt.
fourplex.app/billing/autopay
Payment method
ACHChase ••4821Free
Charge day
1510152028
This month
$340.00no fee · ACH
↻Smart retry succeeded · Unit 9 · attempt 2 of 32:15p
  • Searchable history per unit. Pull any unit's payments back to month one.
  • Backdated manual entries. Finances reflect the real received date, not today's.
  • Special assessments & one-time fees. Sit alongside monthly dues, not in a separate spreadsheet.
  • Coverage table. At a glance: who has autopay on, who paid this month, who didn't.
  • Tax-season export. Run the year in one click.
  • Read-only. Connected through a banking aggregator — never your credentials.
  • Operating + reserves side by side. Two numbers, one screen.
  • Reconciles automatically. Dues collected vs. what actually hit the bank.
  • ACH or check. Either way, a full audit trail.
  • W-9s auto-collected. On the first payment to each vendor.
  • 1099-NECs filed in January. Not drafted — filed.
  • Prior-year compare per line. No hunting for last year's number.
  • Threaded owner comments. Before the vote, not in the parking lot after.
  • Snapshot on approval. Once it's adopted, no retroactive edits.
  • Operating + reserve sub-accounts. One ledger, two pots.
  • Funded percentage. Measured against your reserve study.
  • YoY contribution trend. See whether you're catching up or falling behind.

Communication, finally not chaos.

A shared inbox and a permanent HOA address — not 12 forwards and a group text.

  • A free, permanent address. your-hoa@hoamail.app — included on every plan, no add-on.
  • Use it for utilities, vendors, contractors. Anything that should outlive whoever sits on the board.
  • Gmail-style triage. Threaded, taggable, per-member read receipts.
  • Layered spam filtering. Blocklist → SPF/DKIM → per-sender rate limit → heuristics.
  • Optional personal forwarding. Mirror to your own email if you want.

The problem it solves

HOA email lives in one person's personal Gmail, invisible to the rest of the board, and disappears the day they leave.

  • Sent from your HOA address. Not Bob's Gmail.
  • Audience scoping. All members by default; narrow to board-only.
  • Per-recipient delivery tracking. Queued, sent, delivered, bounced, failed — for every person.
  • Up to 10 attachments. File type verified, not just extension-checked.
  • Lives in the portal too. Residents can find past announcements.
  • Rate-limited. No accidental blast storms.
  • Submitted from the portal. Description, category, and photos.
  • Open → In progress → Resolved. With a full status history log.
  • Threaded comments. Between the board and the resident, on the request itself.
  • Assign and prioritize. One owner per request, three priority levels.
  • Email on every change. Status, new comment, new attachment.
  • Categories built in. Fence, paint, solar, window replacement, addition — plus custom.
  • Configurable committee. Reviewer roster, quorum rules, deadline in days.
  • Vote approve / deny / abstain. With notes. Request revision before the final call.
  • Auto-approve if the deadline lapses. Configurable per org. No more silent stalemates.
  • 48-hour warning email. Before the deadline fires.
  • Audit trail. Every vote, status change, and override.
  • Anonymous votes optional. Show or hide voter identity from the submitter.

The problem it solves

Most small HOAs run ARC on paper or email threads — no paper trail, no enforced deadline.

  • Scope still being confirmed. Public community site or resident-only landing — we're listening.

Governance you can actually run.

Meetings, deadlines, and minutes — without the Robert's Rules cosplay.

  • Board, annual, or special. Three meeting types out of the box.
  • RSVP by email — no login. Owners click; the bar fills.
  • Real-time quorum tracker. Watch it fill before the meeting starts.
  • .ics in every invite. Google, Apple, Outlook — one click.
  • A 5-minute pre-meeting nudge. Separate reminder with the video link, right before virtual meetings.
  • 7-day and day-before reminders. Audience configurable per meeting.
  • Structured minutes after. Published straight to the Document Library.
  • One feed, three sources. Meetings, compliance events, and custom deadlines together.
  • Recurring events. Set it once.
  • Per-event reminders. 1 day, 7 days, whatever you choose. Audience too.
  • Overdue items surfaced. On the main dashboard, in red, until handled.
  • Residents submit from the portal. Financials, minutes, governing docs, anything.
  • Business-day math. Acknowledge-by and fulfill-by dates auto-calculated from the statutory window.
  • Status: submitted → acknowledged → fulfilled. Tracked end-to-end.
  • Fulfill from the library. Attach documents directly; owner gets signed download links by email.

The problem it solves

Most states have specific statutory response windows. Missing one is legal exposure.

  • One-click ballots. Yes / no / abstain.
  • Auto-tally with rules. Quorum and threshold checked automatically.
  • 7-year audit trail. For state compliance.
  • Works for everything. Budget approval, bylaw changes, special assessments, board elections.
  • Drafted in the HOA's tone. Not robot-speak.
  • Action items extracted. With owners and due dates.
  • One-click publish. Straight into the Document Library.

Records that survive board turnover.

CC&Rs, insurance, vendor contracts — searchable, never lost in someone's Gmail.

  • Drag-and-drop upload. Into any folder.
  • Folder visibility per folder. Board-only or all members — your call.
  • 7 system folders, day one. Governing Docs, Meeting Minutes, Financials, Insurance, Vendor Contracts, ARC Records, General.
  • Full-text search. Filenames and document titles.
  • 30-day recycle bin. One-click restore.
  • Signed download URLs. No file is ever publicly accessible.

The problem it solves

Governing docs living on one person's laptop or a Dropbox that loses access the day they rotate off.

  • Per-member privacy controls. Owners choose what neighbors see.
  • Electronic-notice consent tracking. Many states require documented opt-in; we track it.
  • Role management. President, Treasurer, Board Member, Owner.
  • Invitation + transfer flows. New members in, sold units out — cleanly.
  • One login, many units. Even across different HOAs.
  • Consolidated dues view. All properties on one screen.
  • Per-unit autopay. Configure each independently.
  • WA, OR, CA, TX, FL first. More on request.
  • Annual meeting notice windows. Records-request response, budget disclosure, all preloaded.
  • 60 / 30 / 7-day reminders. Snooze without losing the underlying deadline.
  • Retention per record type. Minutes 7 years, financial records 5 years, etc.
  • Auto-archive at the window. Out of the way, not deleted.
  • One-click export. For audits or board handoffs.

The resident portal.

A self-service layer for every owner — without giving them board access.

  • Non-board members land here. Auto-routed after sign-in. Board members can open it alongside their dashboard.
  • Dues status at a glance. Paid / due / overdue — one card on the home screen.
  • Submit requests directly. Maintenance and ARC, from the portal.
  • See every all-members document. Anything the board has shared.
  • A real notifications feed. Receipts, ARC updates, records request fulfillments, document shares — aggregated.
  • Past announcements, anytime. No more hunting through email.
  • Profile + security. 2FA, active session management, device revocation.
  • Multi-HOA switching. Belong to more than one HOA? Switch from one login.

The problem it solves

Residents get their own lane — they never see the board management layer.

Platform & security

Where the trust actually lives.

Money routes through Stripe Connectdirectly to your HOA’s own Stripe account — funds never touch Fourplex. Every database query is org-scoped at the row level, so cross-org leaks are structurally impossible. SOC 2 Type II US-based infrastructure (Supabase + Vercel). And every ARC vote, payment failure, records fulfillment, and status change is in a permanent audit trail.

  • Magic-link auth
  • Stripe Connect
  • Row-level security
  • Per-device session management
  • SOC 2 Type II infrastructure
  • Permanent audit trail

Your community, simplified.

Be the first to know when Fourplex opens. Coming soon to small, self-managed HOAs.

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