HOA meeting notice generator

Draft a one-page notice your board can post on a bulletin board or paste into email before a board, annual, special, or budget ratification meeting.

This worksheet is for education and planning only. It is not legal, financial, or tax advice. Confirm details against your governing documents and applicable local law before you rely on it.

HOA / association nameMeeting type

DateStart time

End time (optional)LocationVirtual link

Provide a location, a virtual link, or both.

Purpose / agenda summaryWho may attendMaterials / packet (optional)RSVP / proxy note (optional)Posted on (optional)Include an informational lead-time reminder (check your governing documents — we do not calculate statutory notice days).

Required: HOA name, Meeting type, Meeting date, Start time, Purpose or agenda summary, Location or virtual link.

Fill in required fields and update the preview to download, print, or copy an email body.

How to use this meeting notice template

Enter your association name, meeting type, date, time, and where members will meet (in person, online, or both).
Summarize the purpose or agenda so members know why the meeting is being held.
Update the preview, then download a PDF, print, or copy the plain-text email body.
Post or send the notice using the process your governing documents require — this tool does not calculate legal notice deadlines.

FAQ

How many days before a meeting must we post notice?: It varies. Many CC&Rs, bylaws, and state statutes set different timelines for board meetings, annual meetings, and special sessions. This generator does not apply a specific number of days — confirm requirements with your attorney or manager and your governing documents.
Can I email this notice to owners?: Yes. When your preview is complete, use Copy email body to paste plain text into your email client. Attach the PDF if your process allows.
What about agendas and minutes?: Pair this notice with our HOA meeting agenda generator and HOA meeting minutes generator.